How Long Does Walmart Keep Employment Records? Your Complete Guide


Career Consultant & Blog Writer

Published: March 28, 2023 | Updated: January 28, 2024

Are you a former or current Walmart employee? Wondering how long does Walmart keep employment records. The answer is not straightforward as Walmart maintains a vast database of records on its employees. In this article, we will explore the different types of employment records kept by Walmart, how long they are kept, and the legal requirements for record-keeping.

Types of Employment Records Kept by Walmart

Walmart keeps a variety of employment records for each of its employees. These records include:

Personal Information

This includes your name, address, social security number, contact information, date of birth, and emergency contact information. Walmart collects this information to maintain an accurate record of its employees.

Employment Application

Your initial employment application is also considered a record, which contains information about your qualifications, work history, and references.

Performance Evaluations

Walmart maintains performance evaluations for each employee, which provide a record of the employee’s job performance, including any disciplinary action taken against them.

Payroll Records

Walmart keeps payroll records for each employee, including information about pay rates, hours worked, and taxes deducted.

Benefits Information

Walmart also maintains records of employee benefits, such as healthcare coverage, vacation time, and 401(k) contributions.

Training and Development Records

Walmart maintains records of all the training and development activities that employees complete during their employment.

How Long Does Walmart Keep Employment Records?

Walmart keeps employment records for varying lengths of time, depending on the type of record. Here’s a breakdown:

  • Personal Information: Kept permanently
  • Employment Application: Kept for at least one year
  • Performance Evaluations: Kept for at least two years
  • Payroll Records: Kept for at least four years
  • Benefits Information: Kept for at least six years
  • Training and Development Records: Kept for at least three years

It’s important to note that Walmart may keep records for longer periods than required by law.

Walmart is required to keep certain employment records for a specific period of time by federal and state laws. The Equal Employment Opportunity Commission (EEOC) requires employers to keep employment records for at least one year, while the Fair Labor Standards Act (FLSA) requires payroll records to be kept for at least three years. Walmart also follows state-specific record-keeping laws.

The Reasons Walmart Keeps Employment Records

Walmart keeps employment records for several reasons, including:

  • To comply with federal and state laws
  • To verify employment history for potential new hires
  • To provide accurate payroll and benefits information
  • To maintain an accurate record of employee performance and development
  • To protect against legal claims, such as discrimination or wrongful termination

The Way You Can Access Your Employment Records

Under federal law, employees have the right to access their employment records. You can request access to your records by contacting Walmart’s human resources department. However, Walmart may charge a fee to retrieve and copy the records.

Also, read other job-related tips click here

How to Update Your Employment Records

If you need to update your employment records, you should contact Walmart’s human resources department. You may need to provide supporting documentation, such as a marriage certificate or diploma, to verify the information you want to update.

It’s important to keep your employment records up to date to ensure accurate information is maintained for things like payroll and benefits.

Pros and Cons of Keeping Employment Records

Keeping employment records has both pros and cons. Pros include:

  • Compliance with federal and state laws
  • Accurate payroll and benefits information
  • Protection against legal claims

Cons include:

  • Cost and time to maintain records
  • Risk of unauthorized access to sensitive information
  • Potential for errors or inaccuracies in record-keeping

Bottom Line

Walmart keeps various types of employment records for each employee, including personal information, employment application, performance evaluations, payroll records, benefits information, and training and development records. The length of time Walmart keeps these records depends on the type of record and state-specific laws. Walmart maintains employment records to comply with federal and state laws, provide accurate payroll and benefits information, and protect against legal claims. Employees have the right to access their employment records and can request updates if needed.


How long do most companies keep employment records?

The length of time that companies keep employment records varies by state and by the type of record. Generally, companies are required to keep certain records for a minimum of three years, but some records, such as those related to payroll taxes, may need to be kept for up to seven years.

How do I verify my employment at Walmart?

If you need to verify your employment at Walmart, you can do so by contacting the company’s human resources department. They will be able to provide you with information such as your dates of employment and job title. You may need to provide consent or authorization for the release of this information.

How do you know if you’ve been fired from Walmart?

If you have been fired from Walmart, you will typically receive a notice from your supervisor or manager. This notice will provide you with the reason for your termination and any relevant details, such as your last day of work and any severance pay you may be entitled to.

Can you get rehired at Walmart after being fired?

It is possible to be rehired at Walmart after being fired, but it depends on the circumstances of your termination and the company’s policies. If you were terminated for cause, such as theft or violence in the workplace, it may be more difficult to be rehired. However, if your termination was due to performance issues or a change in business needs, you may be eligible for rehire after a certain period of time has passed.